Your whole sports club,
in a single system

It is a program that brings a sports club's daily work together in one place: records of athletes, staff and families, teams and age groups, the training and match calendar, call-ups, documents and their expiry dates, fees and communication with parents. Instead of spreadsheets, shared folders and WhatsApp groups that don't talk to each other, everyone finds up-to-date information and sees only what concerns them.

Grassroots and youth football clubs (ASD and SSD in Italy) with a lot to manage: many teams and age groups, hundreds of players and families, large staffs, tournaments and an office that cannot afford to chase papers and messages. Board members, office staff, coaches, medical staff and families use it together, each in their own role. It is built around how an established football club actually works, with its age groups, its seasons and its match days, not adapted from generic software.

Start from everyday work, not from a list of features. Check whether it keeps up with your club's numbers as teams and people grow, whether it speaks the language of football (age groups, seasons, call-ups, match sheets), whether it also works well from a phone on the touchline, whether every role sees only what concerns them and where minors' data is stored. And before choosing, ask to see it working on your own club, not on a prepared example.

Yes, it's exactly what TeamPilot is built for. All of the club's teams and age groups, from the youngest to the first team, live together, each with its own squad, staff and calendar. Every coach works on their own teams, while the office and the management keep the whole club under control. At the end of the year the move to the next season is guided, so you don't start from scratch. No plan limits teams, staff or families.

No. TeamPilot is SaaS club management software, online and in the cloud: a single platform where every club has its own private space, with its data kept separate from everyone else's. That's why the same person can belong to more than one club, with a different role in each: the coach with a child registered at another club, the director who looks after two clubs, the fitness coach who works for several. They sign in with a single account, move from one club to the other and in each one see only what their role allows.

Yes, it is designed for exactly that. On match day coaches and team managers have what they need on their phone: who is called up, the match sheet ready, attendance and the match documents. There is no need to go back to a computer or copy anything by hand, and on Monday morning the office finds everything in its place, without chasing anyone for a sheet of paper.

You enter the teams, pitches, days and times available, choose the format and TeamPilot proposes the match schedule. You then adjust it the way you like and publish it when it's ready: the matches appear in the calendar of those who play them. During the tournament you enter the results and follow standings and finals, and you can share the schedule and the bracket with the participants.

Yes. The club prepares its own registration form and shares it with a link or a QR code, on its website, in group chats or on a flyer. Families fill it in from their phone without creating an account, and the requests reach the office, which checks them and decides who to approve: no data enters the club records without its go-ahead. For returning players, registration for the new season can start from last year's details.

Yes. Athletes, staff and families are imported from a CSV file, which you can easily get from Excel or from the program you use today. Before the final import you see row by row what will be added and which data needs fixing, such as a wrong tax code or an empty required field, so your records start clean. If you have doubts about your files, we'll go through them during the demo.

Yes. Data is stored on cloud infrastructure in Europe and travels encrypted. Every role sees only what concerns them: board members, office staff, coaches, medical staff and parents have different access, and a parent sees only their own children. Health data has dedicated permissions, documents are available only to authorised people and important operations are logged. Every club is kept separate from the others.

No. TeamPilot works from the browser on computer, tablet and phone, with no programs to install and no updates to download: new features arrive on their own. On your phone you add it to the home screen and use it like an app, with notifications for messages, alerts and deadlines. You don't need servers or dedicated computers at the club: an internet connection is enough.

Yes, it is one of the principles it is built on: a ZERO PAPER club that never wastes a sheet. In the club office, online registrations, pre-filled forms and receipts sent by email replace printouts to copy out and file away. On the pitch, match sheets, signatures, match reports and the opponents' notes go through the phone, and tournament programmes are shared with a link instead of being photocopied for every team. Paper remains a choice: when it is needed, any document can be printed.

The price depends on the plan, Base, Pro or Premium, and on the modules you add: teams, staff, families and registered players have no limits, so your club can grow without paying more for every person it involves. Tell us about your club through the contact form: we'll show you how it works on your own numbers and put together a tailored proposal, with no commitment. On the pricing page you'll find the three plans compared side by side.

Yes. Write to us through the contact form and we'll arrange a guided demo on your own club, where you see how it works on the cases that really matter to you, from teams to match day. There is no commitment, and it also helps you understand which plan suits you. During the demo we also answer practical questions, for example how to bring in the records you already have.